The University of Canterbury Research Repository Metadata, Preservation and Reuse Statement

Abstract

Metadata

• Information describing items in the repository

• Anyone may access the metadata free of charge

• Metadata is shared under a Creative Commons 0 1.0 Universal license.

• The metadata may be re-used in any medium without prior permission for not-for-profit purposes and re-sold commercially provided the OAI Identifier or a link to the original metadata record are given.

Data

• Full-text and other full data items

• Access to some or all full items is controlled.

• All full items are individually tagged with differing rights permissions and conditions.

Content

Types of document & data set held

• This is an institutional or departmental repository.

• University of Canterbury Research Repository holds all types of materials.

• Deposited items may include:

o working drafts

o submitted versions (as sent to journals for peer-review)

o accepted versions (author's final peer-reviewed drafts)

o published versions (publisher-created files)

Principal Languages: English; Maori

Submissions

Depositors, quality & copyright

• Items may only be deposited by accredited members, academic staff, registered students,

and employees of the institution, or their delegated agents.

• Eligible depositors must deposit full texts of all their publications, although they may delay

making them publicly visible to comply with publishers' embargos.

• The administrator only vets items for the eligibility of authors/depositors

• The validity and authenticity of the content of submissions is the sole responsibility of the

depositor.

• Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.

• If University of Canterbury Research Repository receives proof of copyright violation, the relevant item will be removed immediately.

Preservation

• Items will be retained indefinitely.

• University of Canterbury Research Repository will try to ensure continued readability and accessibility.

• It may not be possible to guarantee the readability of some unusual file formats.

• University of Canterbury Research Repository regularly backs up its files according to current best practice.

• Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.

• Acceptable reasons for withdrawal include:

• Journal publishers' rules

• Proven copyright violation or plagiarism

• Legal requirements and proven violations

• Falsified research

• Withdrawn items are not deleted per se, but are removed from public view.

• Withdrawn items' identifiers/URLs are not retained.

• The metadata of withdrawn items will not be searchable.

• If necessary, an updated version may be deposited.

• The earlier version may be withdrawn from public view.

• There will be links between earlier and later versions, with the most recent version clearly identified.

• In the event of University of Canterbury Research Repository being closed down, the database will be transferred to another appropriate archive.